Quick Start

This quick start guide walks you through the essential first steps to get your agency up and running in NowRep.

Step 1: Add Your First Talent

1. Navigate to Talents in the sidebar
2. Click the + New Talent button
3. Enter the talent's basic information:
   • First and last name
   • Email address
   • Talent type (Model, Actor, etc.)
4. Click Save

Your talent profile is now created. You can add more details such as additional contacts, address, measurements, other attributes, and photos later.

Tip: New talents start as drafts until you save them for the first time. This prevents incomplete profiles from cluttering your roster.

Step 2: Add Media For Your Talent

1. Open the Talent's protected Default Portfolio, or select Add Media from the Media Library
2. Choose To Existing Portfolio for the Default, or To New Portfolio to create another Talent Portfolio
3. Choose Upload Media or Embed Video
4. Review the Portfolio and Media details
5. Submit the complete operation

The new Portfolio and Media are committed together. Cancelling or a failed save does not leave an accidental empty Portfolio or orphan Media item.

Tip: Board, Package, and Site assignment flows let you use the protected Default Portfolio or choose another eligible Portfolio. A Portfolio must contain eligible Media before it can be published.

Step 3: Create Your First Event

Confirm your agency's Default Timezone in Settings before creating a Booking or Tracking Event.

1. Navigate to Bookings in the sidebar
2. Click on a date in the calendar or use + New Event
3. Fill in the event details:
   • Event name
   • Date and time
   • Client and Contact (optional)
4. Click Save

Scheduling Timezones

New Events inherit the agency timezone. When editing an Event, Event timezone shows its saved zone, even after your agency changes timezone.

In a Booking's Schedule tab or a Tracking Event editor, choose Change beside Event timezone to select another zone.

Changing the zone keeps the entered dates and clock times. It changes when those times happen, so review the full schedule before saving.

When clocks move back, a time can occur twice. Choose First occurrence or Second occurrence for each affected start, end, or call time. Check the displayed UTC offset.

When clocks move forward, some times do not exist. Choose another time when the editor reports a gap. Recheck occurrence choices after changing dates, clocks, or the zone.

Each scheduled day has its own time choices. A continuous span uses its actual start and end dates, which can have different offsets.

Leave an unknown start or end time blank. Blank clocks stay unconfirmed when you edit other details or change timezone; they do not become midnight. All Day is a separate choice.

When changing a Booking's timezone or first scheduled date, review Assignment call times. Correct affected clocks or repeated-time choices, or clear an unconfirmed call time.

The Event schedule and those call-time corrections save together. If a Calendar move needs call-time corrections, open the Booking editor to make them.

The Calendar positions timed Events in the agency timezone. Open an Event for its saved-zone dates and times; these can differ from the Calendar placement. All-day Events keep their calendar dates.

Step 4: Book Talent to the Event

1. Open the event you just created
2. Go to the Booking Board tab
3. Find talents in the sidebar and drag them to a status column
4. Talent moves through statuses: Pending → Option → Hold → Confirmed → etc.

What's Next?

Now that you have the basics down, explore these features:

• Talent Profiles – Add measurements and detailed info
• Packages – Group talents for a specific job
• Boards – Create shareable talent selections
• Settings – Customize event types and talent attributes